USING NOTES OFFLINE


Customizing a replica
You can use the Basics page of the Replication Options dialog box to customize an individual local replica of an IBMR Lotus NotesR application. You can choose whether to apply settings to the selected replica in the current location only, or in all locations.

If the Replication Options dialog box is not open, open the local replica you want to customize and click File > Replication > Options for this Application.

Click any of the topics in the following table to learn how to apply individual settings:


Tasks you can do in the Replication Options dialog box, Basics tab
Basics SettingScopeComments
To add a replica to the schedule and set its priorityCan apply to either current or all locationsDetermines how often replication occurs. Priority replicas replicate more frequently.
To specify whether a replica sends or receives changesCan apply to either current or all locationsA replica can send or receive changes, or both.
To shorten all documents or limit attachments you receive in a replicaCan apply to either current or all locationsReplication normally replicates full documents, but you can choose to shorten all documents in a way you specify.
To specify the server to use for a replicaCan apply to either current or all locationsWhen created, replicas are usually directed toward your home server, but you can change the preferred server.

When you specify settings for a replica in the Replication Options dialog box, those settings override the replication preferences for all applications, which include preferences for shortening documents. If you want to shorten documents the same way for all replicas, use the preferences. If you want to shorten documents only for some local replicas, use the Replication Settings.

To add a replica to the schedule and set its priority

Each location you use has its own replication schedule. You can include a specific replica in the schedule and set it as high priority, which means that it replicates more often using an additional schedule.

1. Open a replica and click File > Replication > Options for this Application.

2. Under How often replication occurs, select Scheduled replication is enabled.

3. (Optional) Click Change Schedule to modify the schedule all replicas in this location will use.

4. (Optional) To include the replica in the additional schedule, select Replicate using schedule for priority applications. Then click Other, and set the replica as High. Applications are Medium by default. Only server administrators need the Low setting.

5. Click OK.

To specify whether a replica sends or receives changes

CAUTION: Replicating in only one direction can have unexpected results, particularly with your mail. Ask your IBM LotusR DominoR administrator for assistance with this option.

1. Open a replica and click File > Replication > Options for this Application.

2. Under How much will be replicated, select one or both of the following:

3. Click OK.

To shorten all documents or limit attachments you receive in a replica

When you receive documents, you can shorten (truncate) documents, or limit how many attachments you get, in several ways. Most documents contain a single rich-text field that is less than 40 kb, so if you specify truncation to 40 kb, you receive all the rich text in most documents. If you're unsure which documents NotesR might truncate, and your application has a "by size" view, you can examine documents there before specifying these settings.

Notes doesn't shorten or modify individual attachments, but when you specify a size, any attachment larger than that size is removed.

Tip: To shorten documents or limit attachments in every replica you create, specify truncation settings in your preferences.

1. Open a replica and click File > Replication > Options for this Application.


2. Select a shortening option from the Receive documents from server drop-down list: 3. (Optional) If you select Partial Documents, you can also truncate (limit) all documents or all attachments to a size you specify. Do either or both of the following: 4. Click OK.

Tip: Open the partial replica, click File > Application > Properties, and modify the title so you know what the replica contains, for example, Sales (doc summaries).

To specify the server to use for a replica

You can select a server to start replication with, and specify whether to attempt other available servers after that. You can select from a list containing names of servers with which you have already replicated.

1. Open a replica and click File > Replication > Options for this Application.

2. For Which server is used for replication, click one of the following options from the Preferredserver drop-down list:

3. Click OK.

Related topics
Saving space in a replica
Limiting what is sent from a replica
Setting special replication limitations
Limiting information received from other replicas
Using Notes offline