Adding an individual to the instant messaging contact list

INSTANT MESSAGING

Adding an individual to the instant messaging contact list
You can add an individual to your instant messaging contact list from Mail or from the instant messaging contact list. Once a person is added, you can chat with them or invite them to instant meetings.

Note: The features described in this topic are available only if your company has an IBM Lotus Sametime server. The Macintosh version of Lotus Notes does not support some instant messaging features, for example, instant meetings and multiple-person chats.

When you add an individual name to your instant messaging contact list, you must add the name to a new or existing private group. For example, if you add a co-worker named Devon to your instant messaging contact list because you are working on a marketing project together, you might create a new private group called Marketing and add Devon to this group.

Note: You cannot add individual names to public groups. Your system administrator controls the contents of public groups.

To add an individual name to your instant messaging contact list, choose one of the following:

From Mail

1. Do one of the following:

From a view, select a mail message from the individual you want to add, click Chat, and then click Add to Instant Contact List.
From a mail message, click Chat and then click Add Sender to Instant Contact List.

2. Select an existing private group name, or create a new group by entering a new group name.

3. Click OK.

The individual's name is automatically added to the instant contact list.

From the instant messaging contact list

1. Display the instant messaging contact list.

2. Click the Add to Instant Contact List icon .

3. Do one of the following:

Enter the name of the person you want to add -- first name followed by last name.
Click the Browse Directory button to search the directory.

4. Select an existing private group name, or click New to enter a new private group name.

5. Click Add.

6. If the name that you entered matches more than one entry in the directory, a list of matching names appears. Select the correct name from the list and click Add.

Note: By default, private groups and their members appear in your instant messaging contact list even when the members are offline, but you can choose to display online members only.

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