Automatically processing meeting invitations

CALENDAR AND TO DO LIST

Automatically processing meeting invitations
You can have IBMR Lotus NotesR respond to meeting invitations from some or all users for you automatically based on preferences that you specify.

You can choose to autoprocess all of your meeting invitations, invitations from specific people only, or invitations sent by anyone except specific people.

1. Click File > Preferences, and then click Calendar and To Do.

2. Click Autoprocessing.

3. Select Respond automatically to meeting invitations to enable meeting invitation autoprocessing.

4. Under When I receive a meeting invitation from, do one of these:

Select Anyone to autoprocess all invitations.
Select Any of these people to autoprocess invitations sent by specific people only, and then specify the people. Click the down arrow to select names from a directory.
Select Anyone except these people to autoprocess invitations sent by anyone except specific people, and then specify the people. Click the down arrow to select names from a directory.

5. Under Perform the following action automatically, do one of these:

Select Accept if time is available to automatically accept invitations only when the times are free in your schedule. Then select and decline if time is not available to automatically decline meeting invitations when the times are not free in your schedule, or select and let me decide if time is not available to cancel autoprocessing for invitations when the times are not free in your schedule and leave the invitations in your Inbox so you can respond to them individually.
Select Accept even if time is not available to automatically accept invitations regardless of whether the times are free in your schedule.
Select Delegate to to delegate invitations to a specific person, and then specify the person. Click the down arrow to select the person's name from a directory. The meeting chair receives notice that you have delegated the invitation, and the delegate becomes the invitee of record and is responsible for responding to the invitation.

6. Click OK.

Note: For event announcement invitations (invitations for which responses are not required), NotesR determines whether or not to add the meeting to your calendar based on your free time schedule, but does not send a notice to the meeting chair.

Related topics
Responding to a meeting invitation

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