| Setting | Description |
| Contacts owner | If you receive a copy of someone else's Contacts file, for example your predecessor in a job, you can change the contacts owner to be yourself. |
| Sort groups alphabetically | Select this field to sort member names alphabetically when you save a group document. Setting this preference does not sort existing groups.
Note that members in group documents are always sorted by first name, even if you set the preference to sort views and display contact details by last name. |
| Optimize index for advanced searching of Contacts | Select this field so that your contacts are fully indexed and searching is handled efficiently. |
| Always accept the default name assignment when adding contacts | By default, names are divided into first name and last name. If you add a contact whose name has three parts, such as George De Marco, a Name Helper displays so that you can specify "De Marco" as the last name. Select this option to suppress the Name Helper and always accept the default name division.
Tip: You can still get to the Name Helper dialog box when you create a new contact by clicking the Contact Name link on the New Contact form. |
| Enable "Synchronize Contacts" on the Replicator | By default, your Contacts are stored locally on your computer. To keep a copy on a server (in your mail file) so that you can synchronize your local copy with the copy on the server, select this option. Then you can synchronize your contacts from the Replication and Sync page. Synchronizing your contacts also ensures that anyone who is managing your Contacts list for you always has an up-to-date copy of your Contacts.
Note: You must enable synchronization if you want to delegate access to your Contacts. You delegate access to your Contacts by setting a Mail > Access & Delegation preference. |
| Delete documents in my Trash after <n> hours | When you delete a contact entry or group, the record is moved to the Trash view where it is held for a specified amount of time. Enter the number of hours you want to keep a contact record before deleting it. |
| Default display for contact names | Select how you want names to be displayed in your Contacts (First Name, Last Name or Last Name, First Name). To apply the change to existing as well as new contact documents, select Apply format to all entries.
Note: You can override this setting for an individual contact in the View display name format field on the Names & Certificates tab. |
| Default address format | Select a format from 1 to 6 to specify how information displays on printed labels, and when viewed in the preview pane.
Note: You can override this setting when you create a new contact by clicking Select address format and selecting a different address format. |