Marking documents as expired or unexpired

MAIL

Marking documents as expired or unexpired
In some applications, such as mail, discussion, Document Library, and TeamRoom applications, you can mark documents as expired on a specific date, and then have IBMR Lotus NotesR archive the documents the next time archiving occurs after that date.

At any time after you mark a document as expired until archiving occurs, you can mark the document as unexpired. Documents marked for expiration appear in mail views with a small clock icon. In other applications such as discussion applications, marked documents appear with the word "EXPIRED" before their titles.

Note: To mark a mail draft expired, do so from the All Documents view.

1. Select one or more documents to mark as expired, or documents that are already marked expired that you want to mark unexpired.

2. Do one of the following:

In a mail application, click Actions > More > Mark/Unmark Document As Expired.
In a discussion, Document Library, or TeamRoom application, click Actions > Mark/Unmark Document As Expired.

3. Do one of the following:

To mark documents for expiration on the next archiving, select Set expiration date for selected documents, and then select an expiration date.
To unmark documents already set for expiration, select Remove expiration dates from selected documents.

4. Click OK.

Note: Before you can archive expired documents, the application must have a set of enabled archive criteria that includes documents that are marked as expired.

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