MAIL


Specifying delivery options for mail
Delivery options are available when you create, reply to, or forward an IBMR Lotus NotesR mail message.

Some delivery options may also work with Internet mail, depending on whether the mail programs of recipients support the delivery options.

To set the importance of a message

The default importance for messages is Normal. Setting a message's importance to High displays an exclamation point next to the message in the Inbox of recipients. Importance does not change the order or speed with which NotesR delivers messages.

1. Click Delivery Options above the message.

2. In the Importance field, select High, Normal, or Low, and then click OK.

To confirm delivery of a message

Notes uses delivery reports to confirm delivery of messages to the mail servers of recipients.

1. Click Delivery Options above the message.

2. In the Delivery report field, select one of these options, and then click OK.


Delivery report options
OptionDescription
Only on failureNotes sends you a delivery report only if it cannot deliver the message.
Confirm deliveryNotes sends you a delivery report informing you whether or not the message was delivered.
Trace entire pathNotes sends you a report from each server through which it routes the message and a final report indicating whether or not it delivered the message.

To change the delivery priority of a message

Delivery priority determines how soon Notes routes a message to Notes mail recipients.

1. Click Delivery Options above the message.

2. In the Delivery priority field, select one of these options, and then click OK.


Delivery priority options
OptionDescription
HighNotes routes the message immediately.
NormalNotes routes the message the next time your home server sends mail.
LowNotes waits until off-peak hours to route the message. Off-peak hours are between midnight and 6:00 a.m. unless the DominoR administrator changes the time. If you are using a dialup modem with remote access software in your operating system, and a network server, this option can reduce the cost of using telephone lines.

Note: This priority applies only to messages that are sent to another server. Messages sent to a Notes recipient on the same mail server are delivered immediately.


To confirm that a message is opened using return receipt

If a recipient's mail program supports this feature, you can have Notes send you a return receipt when a recipient reads a message you sent. Many Internet mail programs support return receipts. However, even if a recipient's mail program supports this feature, a recipient's organization may not allow it for security reasons.

1. Click Delivery Options above the message.

2. Select Return receipt, and then click OK.

Tip: You can also track a sent message.

To prevent copying or forwarding of a message

You can prevent Notes mail recipients from copying a Notes mail message that you send. This includes copying with the clipboard, forwarding, replying with history, and printing. Note that this option is merely a deterrent to copying, as recipients can use other means to copy the message.

1. Click Delivery Options above the message.

2. Select Prevent copying, and then click OK.

To spell check a message before delivery

You can have Notes automatically spell check a message when you send the message.

1. Click Delivery Options above the message.

2. Select Auto spellcheck, and then click OK.

Tip: You can also turn on automatic spell checking for all mail messages.

To add a confidential prefix to the message subject

You can have Notes add the prefix *Confidential: to the message subject.

1. Click Delivery Options above the message.

2. Select Mark Subject Confidential, and then click OK.

To prevent receipt of out-of-office messages from others

If you know that a recipient is on vacation, and want to be able to send the person messages without receiving out-of-office replies, you can have Notes refuse this type of reply.

1. Click Delivery Options above the message.

2. Select Do not notify me if recipient(s) are running Out of Office, and then click OK.

To prevent expansion of personal groups when sending a message

If you address a message to a personal group (a group in your contact list), you can prevent message recipients from seeing the membership of the group in the message.

1. Click Delivery Options above the message.

2. Select Do not expand personal groups, and then click OK.

Note: If you forward or reply to a message that displays the personal group name in the To field, you must select this option again for the forwarded message or reply to prevent expansion of the group again. If you use Reply to All or a More > Copy Into New command, a No Match or Ambiguous Names dialog box could display.

To add a mood stamp to a message

You can use a mood stamp to indicate a particular type of message, such as a personal or thank you message. Notes displays the stamp next to the message in the recipient's Inbox and above the body of the message itself.

1. Click Delivery Options above the message.

2. In the Mood Stamp field, select a mood stamp style, and then click OK. To display no mood stamp, select Normal.

Related topics
Specifying advanced delivery options for mail
Sending a message
Adding signatures to mail