| Task | Description |
| Exclude an invitee, room, or resource from the free time search | Clear the check box next to the invitee, room, or resource. |
| Exclude a type of invitee from the free time search | Clear the check box next to the type; for example, to exclude all optional invitees, clear the check box next to Optional. |
| Increase or decrease the date range for the free time search | Click the Suggested times for selected day button, and then click a date range. Each date range includes the selected date. |
| Check to see when a subset of invitees are available | Click the Check if all required can attend button, and then click one of these:
- Check if all required can attend includes the meeting chair, all required invitees, and all selected rooms and resources.
- Check if at least 75% required can attend includes the meeting chair, 75% of the required invitees, and all selected rooms and resources.
- Check if at least 50% required can attend includes the meeting chair, 50% of the required invitees, and all selected rooms and resources.
- Check if all can attend includes the meeting chair, all required invitees, all optional invitees, and all selected rooms and resources.
This option is useful if you do not need all invitees to attend, but you are looking for a time when most invitees can attend. |
| Change the selected date | Click the new date in the date picker. If necessary, click the arrows, month, or year at the top of the date picker to change the month or year. |
| Accept a suggested time | Click the time in the list of suggested times, and then click Use Selected Times. The times are entered into the Starts and Ends fields in the invitation. |
| Task | Description |
| Move the time bar | Drag the time bar to a time, or double-click a time block to move to that time. The time bar and the Starts and Ends fields stay synchronized.
Note: If the time bar is green, all invitees are available during the highlighted time. If the time bar is pink, not all invitees are available during the highlighted time. If the time bar is gray, there is no "free time" information available for anyone. (Those invitees whose free time is not available or is restricted are considered available when computing who can attend the meeting being scheduled.) |
| Change the selected date | Click the down arrow next to the current date to display the date picker, and then click a date. If necessary, click the arrows, month, or year at the top of the date picker to change the month or year. |
| Exclude an invitee, room, or resource from the free time search | Clear the check box next to the invitee, room, or resource. |
| Exclude a type of invitee from the free time search | Clear the check box next to the type; for example, to exclude all optional invitees, clear the check box next to Optional.
Note: The Required and Optional rows summarize the availability of required and optional invitees by displaying gray if everyone is available or dark red if anyone is not available. |
| See what is on an invitee's calendar during a block of time (if the invitee has given you access to view the invitee's calendar) | Right-click the block of time, and then click the Open entry for command. |