Requesting a new user name

SECURING YOUR DATA

Requesting a new user name
If you want to request a new User Name - for example, if you got married and you want to change your name - you must contact your administrator.

1. Click File > Security > User Security (Macintosh OS X users: Lotus Notes > Security > User Security).

2. Click Your Identity > Your Names, and then click "Name Changes" under "Your NotesR Names."

3. Click the "Send Mail" button.

4. Enter the new name that you would like in the "Change User Name" dialog box and click OK.

5. Enter the name of your administrator in the To: field. If your administrator's name is available, it appears in the To field when you are connected to the network. Click the Address button to locate a name in the DominoR Directory or in your Contacts.

6. Enter the name change you are requesting in the Memo field.

7. (Optional) Encrypt or sign your mail message by selecting Encrypt or Sign.

8. Click Send.

9. Do one of the following in the "Notes Names Changes" dialog box:

Select "Ask your approval before accepting name changes" if you want to be notified to approve the name change before your administrator completes the process. For example, you may want to double check the spelling of your name.
Select "Automatically download and accept name changes" if you do not want to be notified before your administrator completes the process of changing your name.

Note:

If your User ID is backed up in an ID vault, these options are disabled because the changes are automatically downloaded to your ID.

10. There are three different actions that can happen, depending on how your administrator completes your name change request:

The next time you authenticate with your home server, your name automatically changes and you take no further action (only if you choose the option "Automatically download and accept name changes" in Step 8.)
You are prompted with a dialog box asking you if you want to accept the name change, decline the name change, or decide at a later time (only if you choose "Ask your approval before accepting name changes" in Step 8). Click Yes to accept the name change; click No to reject the name change; click "Ask me later" to delay your decision on whether or not to accept the name change, and be prompted again at a later time about your name change.
You receive an e-mail from your administrator which contains your new User Name. Follow the instructions in the e-mail to merge your new name into your User ID.

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