Creating and using stationery for mail

MAIL

Creating and using stationery for mail
You can create stationery with text or graphics, letterhead, and a recipient list that you can re-use. This is convenient when you frequently send a message, such as a status report, in the same format to the same people.

To create stationery based on an existing memo

1. If necessary, open your mail.

2. Make sure you want the current letterhead as part of the stationery you are creating and, if not, select a different letterhead.

3. Create a message with a recipient list to include as part of the stationery.

4. (Optional) Type any text to include as part of the stationery in the body of the message.

5. Click More above the message, and then click Save as Stationery.

6. Type a name for the stationery and click OK. The message is saved in the Stationery view of your mail.

To create personal stationery including rich text or graphics

1. If necessary, open your mail.

2. Make sure you want the current letterhead as part of the stationery you are creating and, if not, select a different letterhead.

3. In the mail navigation pane, click Tools > Stationery to open the Stationery view.

4. Click New Stationery > Personal.

5. Between the first set of brackets under Header, insert any text or graphics to show at the top of the message.

Tip:

Importing

is the best way to include graphics.

6. Between the set of red brackets, insert any text or graphics to show directly before the body of the message.

7. Between the last set of brackets, insert any text or graphics to show at the bottom of the page.

Tip:

To add your signature to this field, insert it between the red brackets, and then cut and paste it between the last set of brackets.

8. Click Save, type a name for the stationery, and then click OK.

To create a message using stationery

1. If necessary, open your mail.

2. Click More above the message list, and then click New Message with Stationery.

3. Select the stationery to use and click OK.

Note: The stationery letterhead may not display the correct date in the message before you send the message, but the date is corrected during delivery.

To edit, rename, or delete stationery

1. In the mail navigation pane on the left, click Tools > Stationery to open the Stationery view.

2. Select the stationery to change.

3. Do one of the following:

Click Edit, make changes to the stationery, and then click Save.
Click Rename, type a name for the stationery, and then click OK.
Click the trash icon to delete the stationery.

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