Rescheduling, canceling, or confirming a meeting

CALENDAR AND TO DO LIST

Rescheduling, canceling, or confirming a meeting
As the owner of a meeting or event announcement entry, you can reschedule or cancel the meeting or event. You can also send a notification to invitees to confirm the meeting.

1. In your IBMR Lotus NotesR calendar, open the meeting or event announcement entry.

2. Click Owner Actions, and then do one of the following:

Click Reschedule, and then specify new start or end dates, times, or time zones. Click Check Schedules to check the free time schedules of meeting participants and see if they are available at the new time.
Click Cancel, and then click a cancel option based on whether you want to permanently delete the meeting and all related notices or just remove the meeting from your calendar.
Click Confirm to send a confirmation notice to invitees.

3. (Optional) Select Include additional comments on notice to add comments to the notice.

4. Click OK.

5. If the meeting repeats, select the meeting instances to reschedule, cancel, or confirm, and click OK.

Tip:

If any invitees use non-Notes calendar applications, select

Just this instance

as non-Notes calendars might not support the other options.

Note: If you are rescheduling instances of a repeating meeting that have different times, see .

6. If you selected Include additional comments on notice, do one or more of the following, and then click OK.

Type your comments. To format comment text, click the T icon and click the format to apply.
To add graphics or attachments to your comments, click the drop-down arrow, click Graphics or Attachments, click the icon that displays, and select files to add.
To add a document, view, or application link to your comments, copy the link to the clipboard, click the drop-down arrow, click Links, and click the links icon that displays to paste the link.

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