MAIL
You can archive the entire application, or documents you select.
To archive all documents in an application
If archiving has been defined as client-based (in Actions > Archive > Settings on theBasics panel ), you can begin archiving when you want, regardless of whether the application has a schedule specified.
If archiving has been defined as server-based, archiving will run according to the schedules set on the server. There is not an option for manually starting the archive process.
1. Open an application whose documents you want to archive and that has a set of archive criteria enabled.
2. Click File > Application > Archive. If you see a message saying there are no criteria for the application, follow the steps in Creating or editing a set of archive criteria, in the Related links below.
3. Click Yes when asked if you want to archive documents from this application. An archive application is created if one does not exist yet.
To archive only selected documents
1. Open the mail file whose documents you want to archive. The mail file must have an enabled set of criteria that includes user-selected documents.
2. Open the mail file, select the documents to archive, and click Actions > Archive > Archive Selected Documents.
Note: When you archive selected documents, make sure to archive main documents with their responses. The responses will not be automatically archived, no matter what option you have selected on the Advanced panel of the Archive Settings dialog box. Any response left in the original application after its parent document has been removed is not included in hierarchical views but still exists in the application.
Related topics Specifying a schedule for client-based archiving Creating or editing a set of archive criteria Archiving mail messages to free up space Restoring or deleting archived documents