Setting follow-up preferences

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Setting follow-up preferences
You can set different preferences to mark messages that you want to follow up later or prioritize.

You can flag a mail message to indicate that the message requires you to take follow-up action. You can set the default priority flag, a default follow-up date and time, and a default alarm for flagged messages. Then, when you flag a message, you can change any of these settings for the individual message.

1. If necessary, open your mail.

2. Click File > Preferences, and then click Mail.

3. Click Follow Up.

4. For Priority, select a priority to set the default flag to display when you flag a message.

Priority options

Priority	Flag
Urgent
Normal
Low

5. (Optional) Select Set follow-up date, type a number, and select day(s), month(s), or year(s) to set a default follow-up date. To add a follow-up time, select Set follow-up time, and select a time of day.

6. (Optional) Select Set an alarm to go off, and then type a number, select Day(s), Hour(s), or Minute(s), and select Before or After to set the amount of time before or after the follow-up date or time to trigger the alarm. Then do any of the following:

To apply the default alarm settings when you use the Quick Flag feature, select Use alarm settings for Quick Flag.
To play a sound when the alarm goes off, select Play sound and select a sound to play. Click the speaker icon to test the selected sound.
To send an e-mail when the alarm goes off, select Send e-mail notification to and type the addresses of those you want to receive the notification. Click the address book icon to select names from a directory.

Tip:

You can use the

Follow Up miniview

as an alternative to alarms to keep track of follow-up actions you need to take.

7. Click OK.

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