PRINTING


Creating headers and footers for printing
You may want to add a header or footer to the pages of the IBMR Lotus NotesR documents you print. For example, you use headers or footers to add page numbers to printed documents.

Header and footer information can apply to all of the documents in an application, or to a particular document. The header and footer you create for an application prints with all documents in the application, unless you set up a different header and footer for the document.

Note: Application header and footer information also appears when you print a list of documents in a folder or view, a Calendar view, or a list of calendar entries.

To create a header or footer

1. Open a document or an application.

2. From the menu, choose File > Document Properties (or File > Application Properties to assign a header or footer for all the documents in the application).

3. Click the Printer tab.

4. Select Header or Footer.

5. Enter any text you want to appear in the header or footer in the Header/Footer text field.

6. (Optional) Use the information in the table below to insert page numbers, total number of pages, date, time, tab, or title automatically.


Options you can include in headers or footers
To insertClick this button
The page number ('&P' in the Header/Footer text field) Insert page number icon
The total number of pages ('&Q' in the Header/Footer text field) Insert page number of icon
The date you print the document ('&D' in the Header/Footer text field) Insert date icon
The time the document is printed ('&T' in the Header/Footer text field) Insert time icon
A tab ('|' in the Header/Footer text field) Insert tab icon
The document title ('&W' in the Header/Footer text field) Insert title icon
7. (Optional) Under Format, change Font, Size, or Style for the header or footer text.

8. Click the check mark to save your changes, or the x to cancel them.

9. (Optional) To prevent headers and footers from appearing on the first page, clear the Print header and footer on first page option.

Tips for aligning text in headers and footers

How to use tabs to align text
CommentsExample
Without them, text is left-aligned.XXXXXX
To center text, insert one tab on each side of the text.(tab)XXXXXX(tab)
To right-align text, insert two tabs before the text.(tab)(tab)XXXXXX
To left-align some text and right-align the rest, insert one tab between the text.XXXXXX(tab)XXXXXX
To left-align some text, center some text, and right-align the rest, insert two tabs.XXX(tab)XXX(tab)XXX
To delete headers and footers

1. Open the document or application.

2. From the menu, choose File > Document Properties (or File > Application Properties to assign a header or footer for all the documents in the application).

3. Click the Printer tab.

4.

5. Delete the contents of the header or footer.

Related topics
Setting up the page for printing
Printing documents